Duties and tasks

• Responding to inquiries concerning services provided and costs for room and equipment hire, catering and related services
• Overseeing work by contractors and reporting on variations to work orders
• Negotiating the type and costs of services to be provided within budget
• Arranging and coordinating services such as conference facilities, catering, signage, displays, audiovisual and computer equipment, accommodation, transport and social events for participants, and logistical arrangements for presenters
• Promoting conferences, conventions and trade shows to potential customers
• Organizing registration of participants
• Meeting with clients to discuss their needs and outlining package options to meet these needs